SAP ArchiveLink Configuration and     GOS Functionality Audit

Many implementations of SAP have millions of attachments being saved on the SAP server instead of in the customer’s document repository.   Primary reason for this is that the GOS (Generic Object Services) service ‘Store Attachment’ defaults to storage of documents in SAP; although the GOS  service ‘Store Business Document’ does store documents in the document repository via ArchiveLink, the service is not always available in create mode.  This tends to have users choose the ‘Create Attachment” service over the ‘Store Business Document’ service.  In addition, if there are no business documents defined for a business object then the ‘Store Business Document’ service will not be available.

• Provide a report at the business object level (purchase order, sales order, material master, etc.) to show all the attachments that are being stored in SAP instead of document repository
• Provide a report of all the business objects that already have business documents defined.   Business documents allow attachments to be stored in the document repository at the business object level.   Note, it is possible to change the configuration of service, “Create Attachment”, however, it is still not as robust as storing business documents because all attachments will be stored in document repository in a single bucket.
• Provide configuration for all business objects that need business documents defined.
• Provide a solution to disable the ‘Create Attachment’ GOS functionality; this service will be disabled for a business object only if business documents have been defined for the business object   
• Provide a solution that allows the storing of a business documents during create mode (at the point where there is no business object number, e.g. no PO number has been assigned yet)